Administration

INTERNATIONAL CHAPLAIN CORPS ACADEMY
HARPAZO CHAPLAIN CORPS INTERNATIONAL, INC.
NATIONAL HEADQUARTERS
LAGOS, NIGERIA
ICCA & HCCI

April, 2006

ADMINISTRATION OF THE INTERNATIONAL CHAPLAIN CORPS ACADEMY & HARPAZO CHAPLAIN CORPS INTERNATIONAL, INC.

Section 1 – General
Figure 1: Basic Administration and Chain of Command

Section 2 – National Headquarters Administration
2-1 Board of Trustees
2-2 Chief of Officer

Section 3 – Field Unit Administration
3-1 General
a. Team       (represent each churches in the communities)
b. Company (represent communities in each local govt)
c. Battalion  (represent Local govts)
d. Brigade    (represent States)
e. Division   ( represent each geo-political zones)

3-2 Division, Brigade, Battalion, and Company Structure

Section 4 – Unit Position Assignments and Rank

Section 5 – Unit Service Descriptions
5-1 Chaplains and Chaplain Assistants
5-2 Unit Command Officers
5-3 Coordination Staff Officers
5-4 Special Staff Officers

5-5 Footnote.

SECTION 1 – GENERAL

1-1. Purpose: This Information establishes a standard organizational structure for the International Chaplain Corps Academy & Harpazo Chaplain Corps, Inc. (ICCA & HCCI) at all levels, including National Headquarters, Divisions, Brigades, Battalions, Companies, and Teams.

Figure 1: Basic Administration and Chain of Command

NATIONAL HEADQUARTERS

(Headquarters Division)

Board of Trustees

National Commandant

Deputy National Commandant

Assistant National Commandant/Directors

Chief of Officer

Division Commandant

Brigade Commandant

Battalion Commandant

Company Commandant

Team Leader

SECTION 2 – NATIONAL HEADQUARTERS ADMINISTRATION

National Headquarters is the command, governing, and regulatory body over all concerns, units, and personnel of the ICCA & HCCI. It has the responsibility of the day to day supervision of the programs and operation of the ICCA & HCCI. National Headquarters is organized as follows:

2-1. Board of Trustees (BOT): The BOT is the senior command body of the ICCA & HCCI. All official ICCA & HCCI Regulations, Decisions, and Authorizations are established and finalized by and under the direction of the BOT. The BOT may have special staff officers directly under its supervision to help with the technical aspects of its operation. The BOT is composed of the following officers:

National Commandant (President / Chairman of the Board)

Deputy National Commandant (Vice Chairman of the Board)

Assistant National Commandant / Director

2-2. Chief of Officer (COO): The COO is the direct liaison between the BOT and the personnel and units within the ICCA & HCCI. The COO supervises the Staff and its activities, and to design, develop, implement, and evaluate programs to carry out the mission, operation, and the administrative needs of the ICCA & HCCI.

SECTION 3 – FIELD UNIT ADMINISTRATION

3-1. General: The units within the International Chaplain Corps Academy & Harpazo Chaplain Corps International, Inc. (ICCA & HCCI) are organized to minister to those in need, and they center around the Chaplain and support for the Chaplain’s ministerial activities. Thus, Chaplains, or Chaplain Assistants, when possible, are assigned as Commandants of the various units within the (ICCA & HCCI). All separated units and/or personnel in an area are assigned to the next highest existing command unit covering their area. The field units of the (ICCA & HCCI), in ascending size and area of coverage are as follows:

Team: A Team is the smallest (ICCA & HCCI) unit and the building block for larger units. A Team may be assigned to a Company, Battalion, Brigade, Division, or National Headquarters. A Team is named as by the locality of where its central command, or meeting point is located (examples: WSW Ministry Team Ketu, NRA Ministry Team Apapa, etc). Teams may be of a permanent or temporary nature. New units are established as Teams.

Company: A Company is organized to coordinate the activities between Teams when two or more Teams are established in an area. A Company consists of the Company staff and assigned Teams and personnel. A Company may be assigned to a Battalion, Brigade, Division, or National Headquarters.

Battalion: Battalions are organized as headquarters to coordinate the activities of two or more Companies (or Teams) within a large section of a state. Battalions consist of the Battalion staff, assigned Companies, and other assigned subordinate units and personnel. Battalions are named by using the nine compass points of the area of coverage within a State (NW, N, NE, W, C, E, SW, S, SE).

+—————+ NW = Northwest

| NW | N | NE | N = North

| | | | NE = Northeast

+—-+—–+—-+ W = West

| W | C | E | C = Central

| | | | E = East

+—-+—–+—-+ SW = Southwest

| SW | S | SE | S = South

| | | | SE = Southeast

+—-+—–+—-+

Brigades: Brigades are organized as the state level headquarters to coordinate the activities of Battalions and other subordinate units within the state. A Brigade consists of the Brigade staff, the assigned Battalions, and other assigned subordinate units and personnel within the state. Brigades are named by the state name which they serve.

Division: Divisions are organized as regional headquarters to coordinate the activities of several Brigades. A Division consists of the Division staff, the assigned Brigades, and other assigned subordinate units and personnel within the region. Divisions are numbered as 1st Division, 2nd Division, etc.

3-2. Division, Brigade, and Battalion: The internal organization and structure of Divisions, Brigades, and Battalions are shown in Figure 2.

Figure 2: Division, Brigade, Battalion and Company Administration

Commandant

Executive Officer

Coordination Staff Officer

S1 Personnel & Administration S2 Information & Security S3 Operation & Training S4 Logistic S5 Public Affairs & Recruiting S6 Communication

Special Staff Officers

Senior Chaplain Medical Legal Finance

Supporting Unit.

SECTION 4 – UNIT POSITION ASSIGNMENTS AND RANK

This section describes the basic types of position assignments in the various ICCA & HCCI units of the ICCA & HCCI along with the maximum rank, or a rank span, for each position type. Where there is a maximum rank stated for a position, the position may be filled by a lower rank when necessary.

Team:

· Team Leader (max rank of LT)

· Assistant Team Leader (max rank of 2LT)

· Team Staff Officers (max rank of SS)

· Other assigned personnel

Company:

· Company Commandant (max rank of PAC)

· Company Executive Officer (max rank of LT)

· Company Staff Officers (max rank of SS)

· Other assigned personnel

Battalion:

· Battalion Commandant (max rank of DC)

· Battalion Executive Officer (max rank of AC)

· Battalion Staff Officers (max rank of PAC)

· One or more Companies

Brigade:

· Brigade Commandant (max rank of GC)

· Brigade Executive Officer (max rank of DC)

· Brigade Staff Officers (max rank of AC)

· All subordinate units in the State

Division:

· Division Commander (max rank of ACG)

· Division Executive Officer (max rank of GC)

· Division Staff Officers (max rank of DC)

· All Brigades assigned to it

National Headquarters:

· Board of Trustees

· National Commandant (max rank of CG)

· Deputy National Commandant (max rank of DCG)

· Assistant National Commandant / Directors (max rank of DCG)

· Chief of Officer (max rank of ACG)

SECTION 5 – UNIT JOB DESCRIPTIONS
(See Figure 2 above)

Commandants will tailor assignments of duties and responsibilities to the available number of members. If the number of members permits, every member will be assigned a separate duty. If the number of members does not permit the assignment of a separate duty to each member, more than one duty will be assigned in addition to the primary duty of members as required.

5-1. Chaplains and Chaplain Assistants: All (ICCA & HCCI) Chaplains are Officers. In addition to the duties of a Chaplain, a Chaplain may fill any of the appointment positions listed below and may have Chaplain Assistants assigned to them to help with religious support and functions. A Chaplain Assistant also performs the duties of an aide to the Chaplain.

5-2. Unit Command Officers:

Commandant: Responsible for all the activities of the unit and for the ability of the unit to perform its missions. Develops new units within the assigned area of responsibility and acts to assure the growth and effectiveness of personnel and existing units assigned to the command. In Teams, the Commandant functions are performed by the Team Leader.

Executive Officer: The second in command of the unit and assumes command of the unit in the absence of the Commandant. Works directly with the commandant to assure that the command responsibilities are carried out. In Teams, the Executive Officer functions are performed by the Assistant Team Leader.

5-3. Coordinating Staff Officers: Separate positions for each job may not be needed in every unit as officers may perform more than one job in addition to their primary assignment.

S1 – Personnel and Administrative Officer: Receives and processes applications for membership and personnel actions. Establishes and maintains personnel records for each member. Implements, manages and directs administrative services activities, including policies, procedures, and correspondence.

S2 – Information and Security Officer: Establishes guidance on safety procedures and training to ensure that the unit and personnel operate safely in all conditions. Identifies hazardous conditions and situations that the unit may be involved with and, when necessary, stops operations until unsafe conditions are corrected. Provides security for group resources and at disaster response sites, if necessary.

S3 – Operations and Training Officer: Manages and directs all operation activities. Develops and implements all directives and programs. Develop necessary operations policies and procedures to ensure mission accomplishment and to provide adequate guidance to subordinate personnel and units. Plans, organizes, sets up, and carries out training for the unit, and keeps related records. Develops training programs for the unit.

S4 – Logistics Officer: Identifies service and support requirements for the unit. Coordinates provision of services and supplies. Acquires, protects, and distributes necessary materials and supplies to unit members. Secures and provides transportation for unit members, as necessary.

S5 – Public Affairs and Recruiting Officer: Advises and assists the commandant on all media relations, internal information and community relations matters. Gather information from all available sources of interest and help to the unit. Coordinate participation of unit members in community activities. Coordinate with other organizations and agencies as required.

S6 – Communications Officer: Sets up and maintains communications and communication procedures for the unit. Conducts training in communications procedures for the unit.

5-4. Special Staff Officers:

Senior Chaplain: Provides spiritual leadership and counseling for other Chaplains and members in the unit. Plans, develops, and implements specific ministry programs and missions for ministry teams

Medical Officer: Provides first aid and other medical assistance as possible to unit members and others.

Legal Officer: Advises the Commandant and staff on liability exposures and risks associated with unit administration, training, and operations.

Finance Officer: Receives, and accounts for all funds received and distributed. Identifies local sources for funding and prepares funding and grant requests.

Footnote: Despite all structures, weapon of all kind, shape and or style is prohibited among ICCA & HCCI members/officers. The National Commandant (President/Chairman of the Board) has the sole authority to rescind or enhance all and or any individual membership and or appointment. International Patrons, Directors and Commandants appointments are meant for international dignitaries, whose principal assignment is to support and link ICCA & HCCI with philanthropists.

 

HARPAZO Chaplain Corps International © 2011. All Rights Reserved.
Powered by: Alinko Software